Digital PersonnelFile Management ![]()
Your starting point in HR digitization! Easier, faster and more secure maintain your personnel records than ever.
Benefits of Onfinity Digital Personnel File
All personnel info at the push of a button, available in seconds
Get complex insights of your important information in few clicks regarding your employees. All personnel-relevant documents are stored directly in the digital personnel file.
Save time, money, space and use less HR personnel
And our document personnel file solution – will help you cut the paperwork in your company that takes up hundreds of hours each year and space where you store the documents but no longer need.
Integrate it with your current HR software solution
Onfinity Digital Personnel File can easily be integrated with SAP Success factors, Oracle HR, Workday or any other HRM Solution you currently have being used in your organization thereby digitalizing your HR department.
Highly scalable document management and processing
You are unlimited to serve millions of documents at the same time. Additionally, the document viewer feature allows you to view 170+ document types.
Maximum data protection with role-based access and encryption
With a digital personnel file solution, you can keep confidential employee data safer than a paper file! Its document encryption and role based access is very secure, ensuring that users only see what they are permitted to see.
Integrated digital signature to ensure compliance
Digitally sign documents and allow multiple signers to sign a single document. Use digital signature to approve workflows on mobile devices and track documents from beginning to end.
Enabling digital HR processes with digital personnel file
All the personal details and salary information from the Onfinity HR and Payroll solution or any other HRM solution currently in use will be automatically withheld in the digital personnel file and updated.
The digital personnel file as central information base guarantees secure and optimized HR processes.
Workflow Automation
Create individual workflows with tailored rules and logic applicable for relevant tasks to significantly reduce human errors and increase the productivity of your HR department. Automate Routing of documents of approval & notify users with action.
Custom forms and templates
You can create different forms and templates to accelerate the generation of documents that are already standard; such could be contract templates, leave request forms, workforce reports and a lot more. Making these documents accessible to the relevant team member in seconds.
Regulatory compliance
Depending on country and law jurisdiction, Onfinity Digital Personnel File can be configured for compliance to various standards such as ISO, FDA, GDPR etc.
Employee Self-Services
Spend an unbelievable amount of your HR executive’s time!
The Onfinity Employee Self-Service (ESS) module ourself empower your employee clean access to their very own electronic personnel/training files or employee files. They can log and update requests, file claims, upload photo evidence of relevant transactions and more via mobile app or the web browser.
Manager Self-Services
Give your managers and supervisors visibility of documents and reports associated with an employee – from the application to the employee’s exit.
You can establish what is known as role-base data security functionality so that there is restricted access into your employee files – users will only ever see what they are allowed to see.
Our digital personnel file is simple as paper - only smarter!And it has all the document management features you’ll ever need. ![]()
Document Input
Scan & Upload documents from different platforms. Proceed with manual or Bulk upload and automate the document input processes.
- Upload from external repositories such as Google Drive, Dropbox, Microsoft OneDrive, etc.
- Upload documents from mobile app
- Upload documents via web services
Document Indexing
Fully Automated DMS Engine to Categorize Each Document Correctly, Support And Manage From Million Document Format, Recognize The Content And OCR In 27 Languages, Auto Index All Document.
- Custom document numbering
- Indexing metadata and document revision
- Extendable metadata fields
Document Search
Onfinity Digital Personnel File is equipped with Secure & Powerful Document Search Engine that helps you with:
- Document content and metadata search
- Advanced search on all document attributes
Document Processing
It allows you to generate documents based on templates and saves links to them in the system’s records. Open native documents editors for certain types of files.
- Forward, move and share and email documents
- Check-in and Check-out documents
- Revise Documents
Complete Customization
Onfinity enables your document management engine to tailor to your business processes:
- Create customized windows and records
- Generate custom fields, reports, dashboards
- Add custom document attributes
- Describe custom workflow
